Excel Accessibility: Acrobat Ribbon Tab

Be sure to save your workbook in Excel first. Then, you can use the Acrobat ribbon tab or the Save As Adobe PDF option located in the File menu. (Note: Do not convert to PDF by using Print to PDF – it will not be tagged correctly.)

Camel Case Document File Name

Using Camel Case is more important for files that will be uploaded to the web. This helps urls for PDFs stay “cleaner.” When you save your workbook, be sure to “CamelCase” the file name. CamelCase is a standard method for naming files that eliminates spaces, hyphens, underscores, or any other special characters. The first letter of every word is capitalized and there are no spaces between words. (Example: VictoriaCollegeFallCalendar.pdf )

Whether or not you choose to use Camel Case for the file name, the name should be concise yet descriptive.

Preferences

You’ll need to make sure that your Acrobat PDFMaker Preferences are set to optimally convert your workbooks to accessible PDFs. The Preferences option is located in the Create Adobe PDF area of the Acrobat ribbon tab.

In the Settings tab, be sure that the following options are checked in the Application Settings: Create Bookmarks, Add Links, and Enable Accessibility and Reflow with tagged Adobe PDF.

Be sure to click OK to save your Preferences. (These Preferences should be saved for the future when you use Excel, so you probably won’t have to set them again. However, it’s always a good idea to double check your settings.)

Create PDF

Go to the Acrobat tab and select Create PDF.

(Alternately: Go to File > Save as Adobe PDF.)

In the Acrobat PDFMaker dialog box, you have the opportunity to adjust the Conversion Range, Sheets, and Conversion Options as needed.